is the Conference Center?
Conference Center is designed to eliminate any confusion, which
may arise from miscommunication between campus departments and
provide a centralized office through which the University's resources
can be fully utilized. The Conference Center utilizes the University's
facilities and resources to bring in additional revenue for the
University as a whole. We also serve as a liaison to the community;
are involved in community service projects; and expose the University
to outside groups and organizations. The Conference Center also
coordinates conferences during the summer months when the University
is not in the academic calendar. We are a one-stop-shop!
Where is the Conference Center Office?
Conference Center's Main Office is located in Rowley Hall on the
lobby level adjacent to the Office of the President. It is open
Monday to Friday from 8:00 a.m. to 4:00 p.m. Our Ballston Office
is located on the first floor next to the dining facility. The
Main Office phone number is (703) 284-1540; the Ballston phone
number is (703) 284-5909. Liz Onesty's e-mail address is email@example.com.
do I request the use of a University facility?
must be made through the Main Office. All requests should be
written in the form of a memorandum and dated to assure
accuracy. The Conference Center is responsible for coordinating
the use of the following locations:
Ballston Conference Center
Gerard Phelan Dining Room
The Lodge Conference Room
of these facilities is on a first-come, first-served basis and
is limited to normal University hours. Please be sure that you
comply with the procedures of your department head when making
a reservation and be sure to include their approval in your request.
To assure that your request can be fully expedited, we ask that
in your requesting memorandum, you include the following:
Host and/or Billing Department
Time of Event (Start and End)
Number of Expected Attendees
do I make a request for any special arrangements?
Conference Center is here to assist you with any special needs
you may have for your function. From audio-visual equipment to
food service and from physical plant to housekeeping, the Conference
Center is here to help you. Again, all requests must be made
through the main office.
you require the use of audio-visual equipment please refer to
the designated section for Instructional Media Center procedures.
If you require food service to be included in your function,
please refer to the section designated for Food Service. Physical
Plant and Housekeeping directions for inquiries are also listed
do I request equipment from the Instructional Media Center?
requests for equipment must be made through the Conference Center
unless you are a faculty member using the equipment for classroom
purposes. In your requesting memorandum, please state all equipment
you will need and the time of usage. Please be precise, whenever
possible, to ensure that all University offices and departments
may fully utilize the IMC's resources.
do I request Food Service?
requests for food service - except those for student functions,
regardless of office or department, must be made through the
Conference Center. Food Service does not accept any requests
unless they have been processed through the Conference Center
first. Sodexho Marriott Food Service caters Marymount University's
Dining Services. Options for meals, breaks, parties, gatherings,
luncheons, dinners, etc. are abundant.
requesting food, please keep in mind your department's budget,
as some services are more costly than others. The Conference
Center will be happy to make recommendations for your function.
The following procedure should be followed when equesting food
service. Please be sure that your department head has approved
your function before initiating any action. In your requesting
memorandum, please follow aforementioned procedures and include
your specific requests for food arrangements. Please also include
the department, which is to billed for the said function. The
Conference Center will coordinate with the Food Service Director
if I require the use of Physical Plant?
Conference Center works with Physical Plant on a daily basis to
be sure that all requests are handled in a timely and efficient
manner. If your function requires the use of the Physical Plant,
please be sure to include your requesting memorandum any special
arrangements you may need for your event. These include: need
of additional materials such as tables and chairs, additional
waste receptacles, etc.
does Housekeeping know about my function?
will be kept abreast of your function through the Conference Center's
Use of Facility Memorandum. There is no need for your to contact
Housekeeping directly as they will be aware through the Conference
Center. As with all other inquiries, if you have any special
needs for housekeeping, please state them in your requesting memorandum.
can I get my correspondence to the Conference Center?
free to drop by and visit us in Rowley Hall or use campus mail.
Requests that are tentatively made over the telephone or in
person must be confirmed through the use of a written memorandum.
Finally, you can contact us through e-mail. Liz Onesty's e-mail
address is firstname.lastname@example.org.
Your event is not confirmed through e-mail until you receive
does the Conference Center do with my request after it has been
receiving your request, it is checked to ensure accuracy and that
it is not conflicting with another University related function
already scheduled. After initial clearance, it is broken up into
individual parts and transferred to a 'Use of Facilities Memorandum.'
This memorandum issued exclusively by the Conference Center informs
major departments around campus of upcoming events. Please refer
to the enclosed sample to better acquaint yourself with this article.
The Use of Facilities Memorandum is open to all campus departments
to view. Please see your department head if you would like to
be kept abreast of all Conference Center activities.
does my request have to be in?
it is the policy of the Conference Center to operate on a first-come,
first-serve basis, the earlier you request something, the better
your chances of the facility being free. We ask that at least
two-week notice be given to ensure all the necessary arrangements
can be made for your event. If this is not possible and prior
arrangements have already been made, the Conference Center will
try to accommodate your time-sensitive needs. As a general goal,
please try and have it to us two weeks in advance.
happens over the summer when school is not in session?
Please be aware that the Conference Center is extremely
busy during the summer months. As such, the Conference Center
requests that all inquiries be made as soon as possible - preferably
a three-week advance notice. The Conference Center understands
situations, which arise where this may not be possible and we
are willing to work with you in coordinating your function.
the summer, the Conference Center rents space to groups to conduct
meetings, assemblies, and conferences. Because of the special
nature of this, first priority is given to the renting party.
If it all possible, the Conference Center will provide you with
if I have Questions, Complaints and/or Compliments?
questions and/or inquiries should be made through the Conference
Center's main office. Please direct all correspondence to the
Director of the Conference Center through campus mail or call
(703) 284-1540. We will do whatever it takes to make your job
easier. We appreciate your cooperation with these procedures
and hope that your event is successful!